Council Meeting

BE IT RESOLVED THAT the February 5th, 2024 Council Meeting of the Township of South Glengarry now be opened at 7:00 pm

BE IT RESOLVED THAT the Council of the Township of South Glengarry approve the agenda as amended.

BE IT RESOLVED THAT the minutes of the following meetings be adopted as circulated: - Previous Meeting Minutes - January 15th, 2024 - Public Meeting Minutes - January 15th, 2024

BE IT RESOLVED THAT Staff Report 2024-09 be received and that the Council of the Township of South Glengarry acknowledge receipt of the 2024 Allocation Report, being a report, which details available capacity for allocation at the Redwood Estates, Lancaster and Glen Walter Water Treatment Plants and the Lancaster, Green Valley and Glen Walter Sewage Treatment Plants for the year 2024.

BE IT RESOLVED THAT Staff Report 2024-10 be received and that Council receive the 2023 reports for the Glen Walter, Lancaster and Redwood Estates Water Treatment Plants and the Glen Walter, Lancaster and Green Valley Sewage Treatment Plants and the South Glengarry stormwater system for information purposes.

BE IT RESOLVED THAT Staff Report 2024-11 be received and that the Council of the Township of South Glengarry receive the 2023 Internal and External Audit Summaries of the Drinking Water Quality Management System (DWQMS) and acknowledge the documented Audit Findings.

BE IT RESOLVED THAT Staff Report 2024-12 be received and that the Council of the Township of South Glengarry direct Administration to remove the Tyotown Retaining Wall and, furthermore, that Council commit $250,000 from the 2024 Capital Budget to undertake the removal project.

BE IT RESOLVED THAT Staff Report 2024-13 be received and that the Council of the Township of South Glengarry direct Administration to undertake an asset rationalization for the municipal road and bridge assets.

BE IT RESOLVED THAT Staff Report 2024-14 be received and that the Council of the Township of South Glengarry award RFP 17-2023 for Professional Services – Road Needs Study to Ainley Group per their submission of $28,505.00 plus HST, and furthermore that the Mayor and Clerk be authorized to sign all relevant documents.

BE IT RESOLVED THAT Staff Report 2024-15 be received and that the Council of the Township of South Glengarry award RFP 16-2023 for Professional Services – Active Transportation and Trails Plan to Robinson Consultants per their submission of $62,970.00 plus HST, and furthermore than the Mayor and Clerk be authorized to sign all relevant documents.

BE IT RESOLVED THAT Staff Report 2024-16 be received and that the Council of the Township of South Glengarry approve the 2024 Grants and Donation requests attached to the report, as amended and noted in the minutes, in the amount of $ 60,621.55 and that $1,878.45 be allocated for discretionary funds for a total budget of $62,500 for 2024 Grants and Donations.

BE IT RESOLVED that the Council of the Township of South Glengarry approve the following amendment to transfers from reserves for the 2023 budget year: Transfer from General Reserves - $236,000 Transfer from Planning Department Reserves - $5,500 Transfer from Fire Department Reserves - $20,000 Transfer from Recreation Building Reserves - $200,000 Transfer from Cairnview Park Reserves - $20,000 Transfer from Parkland Reserves - $60,000 Transfer from Landfill Site Reserves - $0 Transfer from Street Lights Cornwall Electric Surplus - $58,812.35

BE IT RESOLVED THAT Staff Report 2024-18 be received and that the Council of the Township of South Glengarry receive and accept the Cairnview Park Concept Plan and supporting documents prepared by Thinc Design for future consideration.

BE IT RESOLVED THAT Staff Report 2024-19 be received and that the Council of the Township of South Glengarry recommend to the United Counties of Stormont, Dundas and Glengarry to approve the proposed Official Plan Amendment for the property legally described as Part of Lot 9, Concession 1, being part 1 of Reference Plan 14R5459, in the geographic Township of Lancaster, now in the Township of South Glengarry, County of Glengarry to redesignate the subject property from the “Agricultural Resource Lands” designation to the “Special Land Use District” designation, in order to permit Highway Commercial Uses including Transportation Terminal and Warehouse/Distribution Centre uses on the subject lands.

BE IT RESOLVED THAT Staff Report 2024-20 be received and that the property legally described as Part of Lot 3, Concession 9, in the geographic Township of Lancaster, now in the Township of South Glengarry, being comprised of PINs: 671530516 and 671530291 be declared as surplus to the needs of the Township and furthermore, that Administration be directed to obtain an appraisal of the subject property followed by the preparation of a report to Council to provide options on how to sell the land which, will include a request for proposal option.

BE IT RESOLVED THAT Staff Report 2024-21 be received and that the Council of the Township of South Glengarry directs Administration to determine land use options for the Township owned land legally described as Part of Lots 12, 13 and 14, Concession 1 Front, in the geographic Township of Charlottenburgh, now in the Township of South Glengarry also known as PIN 671310415.

BE IT RESOLVED THAT Staff Report 2024-22 be received and that By-law 2024-006, being a by-law to adopt the Per Diem for Council Members Policy be read a first, second and third time, passed, signed and sealed in open Council this 5th day of February 2024.

BE IT RESOLVED THAT Council accepts the items listed on the Consent Agenda.

BE IT RESOLVED THAT By-law 2024-07, being a by-law to adopt, confirm and ratify matters dealt with by resolution be read a first, second and third time, passed, signed and sealed in open council this 5th day of February, 2024.