Council Meeting

BE IT RESOLVED THAT the April 2nd, 2024 Council Meeting of the Township of South Glengarry now be opened at 7:00 pm

BE IT RESOLVED THAT Council convene to Closed Session at 7:04 pm pursuant to Section 239(2) of the Municipal Act S.O. 2001; (2) a meeting or part of a meeting may be closed to the public if the subject matter being considered is; (k) negotiations; Specifically: position related to ongoing negotiations

BE IT RESOLVED THAT Council rise and reconvene into open session at 7:52 pm without reporting.

BE IT RESOLVED THAT the Council of the Township of South Glengarry approve the agenda as amended.

BE IT RESOLVED THAT the minutes of the following meetings, including closed session minutes, be adopted as circulated: - Previous Meeting Minutes - March 18th, 2024 - Public Meeting Minutes - March 18th, 2024

BE IT RESOLVED THAT Staff Report 2024-35 be received and that the Council of the Township of South Glengarry receive and accept the Building Condition Assessments summary report prepared by Roth IAMS detailing the current condition of the municipality’s facilities.

BE IT RESOLVED THAT Staff Report 2024-36 be received and that the Council of the Township of South Glengarry approves the request from the Glengarry Mental Health Initiative to waive fees in the amount of $540.86 to cover the cost of the soccer fields and building rental.

BE IT RESOLVED THAT Staff Report 2024-37 be received and that the Council of the Township of South Glengarry proceed with CIMCO Refrigeration for the supply and install of an Electrical Control Panel at the Char-Lan Recreation Centre for $118,142 plus HST and furthermore that the Mayor and Clerk be authorized to sign all applicable documents.

BE IT RESOLVED THAT Staff Report 2024-38 be received and that the Council of the Township of South Glengarry award Tender 03-2024 for Grass Cutting Facilities and Parks to Green Acres Snow Removal for Zones C, E, F, and H and Charged Up Yard Works for Zones A, B, D, G, and I; and furthermore, that the Mayor and Clerk be authorized to sign all appropriate documents.

BE IT RESOLVED THAT Staff Report 2024-39 be received and that the Council of the Township of South Glengarry award Procurement 2024-04 for the Supply and Placement of Surface Treatment to Miller Paving Limited, in accordance with their procurement submission of $210,600.00 plus HST and furthermore that the Mayor and Clerk be authorized to sign all appropriate documents.

BE IT RESOLVED THAT Staff Report 2024-40 be received and that the Council of the Township of South Glengarry supports the Township’s participation in the Nature Conservancy of Canada’s No Mow May initiative and furthermore, that section 2.1 of By-law 11-2020, being the Clean Yards By-law and section 2.6 of By-law 09-13, being the Property Standards By-law not be enforced for the month of May 2024.

BE IT RESOLVED THAT Staff Report 2024-46 be received and that the presentation of the 2023 Statement of Remuneration and Expenses of members of Council be acknowledged.

BE IT RESOLVED THAT Staff Report 2024-41 be received and that the Council of the Township of South Glengarry authorizes the transfer the remaining balance held in the Township's Development Charge Reserve fund, being $357,778.00 and any accumulated interest, for use in 2024 to offset budgeted spending at the Williamstown Fire Station, the Char-Lan Recreation Centre and the Airport Road Public Works Facility.

BE IT RESOLVED THAT Staff Report 2024-43 be received and that By- law 2024-17, being a by-law to amend By-law 38-09 to rezone the subject property legally described as Lot 33 of Plan 26, being part of part 1 Reference Plan 14R2285 in the geographic Village of Lancaster, now in the Township of South Glengarry, County of Glengarry, located at 32 Oak St, Lancaster, from Institutional (IN) to Residential Two (R2) to permit a single detached dwelling as the main permitted use on the subject property be read a first, second and third time passed, signed and sealed in open council this 2nd day of April 2024. The Council of the Township of South Glengarry confirms that no comments from the public were received on this application therefore there was no effect on the decision.

BE IT RESOLVED THAT Staff Report 2024-44 be received and that By- law 2024-18, being a by-law to appoint a Deputy Fire Chief for the Township of South Glengarry be read a first, second and third time, passed, signed and sealed in Open Council this 2nd day of April 2024.

BE IT RESOLVED THAT Staff Report 2024-45 be received and that By- law 2024-14, being a by-law to adopt a Human Resources Policies and Procedures Manual for the Township of South Glengarry be read a first, second and third time, passed signed and sealed in open council this 2 nd day of April 2024.

BE IT RESOLVED THAT the Council of the Corporation of the Township of South Glengarry hereby supports the resolution passed by the Township of Perry and requests that the province amend Ontario Regulation 391/21 so that producers are responsible for the end-of-life management of recycling products from all sources; AND FURTHERMORE that this resolution be forwarded to the Premier of Ontario, the Minister of the Environment, Conservation and Parks, MPP Nolan Quinn and the Township of Perry.

BE IT RESOLVED THAT the Council of the Township of South Glengarry supports the resolution passed by the County of Lambton and requests that the Province of Ontario upload from local municipalities the responsibility of and costs associated with the continued construction, operation, and maintenance of major municipally-owned highways throughout the Province of Ontario to the Ontario Ministry of Transportation or, alternatively, to appropriately increase the Ontario Community Infrastructure Fund to municipalities so as to fairly and equitably allocate resources to Ontario municipalities AND FURTHERMORE that a copy of this resolution be forwarded to the Ontario Minister of Transportation, the Premier of Ontario, MPP Nolan Quinn and the County of Lambton.

BE IT RESOLVED THAT Council accepts the items listed on the Consent Agenda.

BE IT RESOLVED THAT Council convene to Closed Session at 9:27 pm to discuss the following item(s) under Section 239 (2) of The Municipal Act S.O. 2001 (2) a meeting or part of a meeting may be closed to the public if the subject matter being considered is; (e) litigation or potential litigation Specifically: Potential Litigation (k) negotiations Specifically: instructions for negotiations (2) (k) negotiations Specifically: position related to ongoing negotiations

BE IT RESOLVED THAT Council rise and reconvene at 10:39 pm into open session without reporting.

BE IT RESOLVED THAT Administration be directed to carry out all actions as specified in the Closed Session minutes.

BE IT RESOLVED THAT By-law 2024-19, being a by-law to adopt, confirm and ratify matters dealt with by resolution be read a first, second and third time, passed, signed and sealed in open council this 2nd day of April 2024.

BE IT RESOLVED THAT the Council of the Township of South Glengarry adjourn to the call of the chair at 10:39 pm.