Council Meeting

IT RESOLVED THAT the December 20, 2021 Council Meeting of the Township of South Glengarry now be opened at 7:05 pm

IT RESOLVED THAT the Council of the Township of South Glengarry approve the agenda as amended.

IT RESOLVED THAT the Minutes of the December 6, 2021 Regular Council Meeting, including the Closed Session Minutes, be adopted as circulated.

IT RESOLVED THAT the Minutes of the December 9, 2021 Special Council Meeting be adopted as circulated.

IT RESOLVED THAT Staff Report 169-2021 be received and that Council accept the Structural Analysis Report from EVB Engineering and file for information purposes.

IT RESOLVED THAT Staff Report 170-2021 be received and that the Council of the Township of South Glengarry approve the budget as presented and direct Administration to create a Capital Roads Offset Reserve named ‘Roads Reserve’.

IT RESOLVED THAT Staff Report 171-2021 be received and that By-law 105-2021, being a by-law to set bi-monthly water and sewer rates for the Glen Walter and Lancaster/South Lancaster Areas, annual rates for the Kennedy Redwood Estates and Green Valley Areas and to consolidate impose fees in the Township of South Glengarry be read a first, second and third time, passed, signed and sealed in open council this 20 th day of December, 2021.

IT RESOLVED THAT Staff Report 172-2021 be received and that the Council of the Township of South Glengarry authorize the buy-out of the three leased pickup trucks for $78,000 plus HST from Roy’s Chevrolet Buick GMC Inc. from the 2021 Budget; and furthermore that the Mayor and Clerk be authorized to sign any relevant documents.

IT RESOLVED THAT Staff Report 173-2021 be received and that By-law 103-2021, being a by-law to appoint an Inspector and By-law Enforcement Officer for the Township of South Glengarry be read a first, second and third time, passed signed and sealed in open council this 20 th day of December, 2021.

IT RESOLVED THAT Staff Report 174-2021 be received and By-law 104-2021, being a by-law to constitute and appoint all members of Council to the Committee of Adjustment for the Township of South Glengarry for the year 2022 be read a first, second and third time, passed, signed and sealed in open council this 20 th day of December, 2021.

IT RESOLVED THAT Staff Report 175-2021 be received and that the Council of the Township of South Glengarry declare approximately 270 square metres of Township-owned property as surplus, which is legally described as Part of Block C, Registered Plan 26, located west of 1 Victoria Street and north of the Lancaster water tower.

IT RESOLVED THAT Staff Report 176-2021 be received and that the Council of the Township of South Glengarry direct Administration to not accept the land for parkland purposes as per the subdivision approval, request cash in lieu of parkland from the developer and permit the developer to create lots for the subject property known as Summerstown Estates Subdivision Phase II, legally described as Part of Lot 14, Concession 1 Front, Registered Plan 14M13, Block 23, former Township of Charlottenburgh, now in the Township of South Glengarry, County of Glengarry.

IT RESOLVED THAT Staff Report 177-2021 be received and that By-law 107-2021 being a By-law to close the Section of Sidewalk on the east side of Warren Street in the hamlet of Williamstown for the winter season be read a first, second and third time, passed, signed and sealed in open council this 20th Day of December 2021.

IT RESOLVED THAT Council convene to Closed Session at 9:01 pm to discuss the following item(s) under Section 239 (2) of The Municipal Act S.O. 2001: (2) a meeting or part of a meeting may be closed to the public if the subject matter being considered is: (b) personal matters about an identifiable individual Specifically: performance appraisal Verbal update – identifiable individual (f) advice that is subject to solicitor-client privilege Specifically: legal advice (h) information supplied in confidence by another level of government Specifically: confidential information supplied by province

IT RESOLVED THAT CAO Tim Mills be appointed Acting Clerk for the items in Closed Session related to personal matters about an identifiable individual.

IT RESOLVED THAT Council rise and reconvene into open session at 10:09 pm without reporting.

IT RESOLVED THAT Council direct Administration to carry out all actions as specified in the Closed Session Minutes.

IT RESOLVED THAT By-law 106-2021, being a by-law to adopt, confirm and ratify matters dealt with by resolution be read a first, second and third time, passed, signed and sealed in open council this 20th day of December, 2021.

IT RESOLVED THAT the Council of the Township of South Glengarry adjourn to the call of the chair at 10:10 pm.

BE IT RESOLVED THAT the December 20, 2021 Council Meeting of the Township of South Glengarry now be opened at 7:05 pm

BE IT RESOLVED THAT the Council of the Township of South Glengarry approve the agenda as amended.

BE IT RESOLVED THAT the Minutes of the December 6, 2021 Regular Council Meeting, including the Closed Session Minutes, be adopted as circulated.

BE IT RESOLVED THAT the Minutes of the December 9, 2021 Special Council Meeting be adopted as circulated.

BE IT RESOLVED THAT Staff Report 169-2021 be received and that Council accept the Structural Analysis Report from EVB Engineering and file for information purposes.

BE IT RESOLVED THAT Staff Report 170-2021 be received and that the Council of the Township of South Glengarry approve the budget as presented and direct Administration to create a Capital Roads Offset Reserve named ‘Roads Reserve’.

BE IT RESOLVED THAT Staff Report 171-2021 be received and that By-law 105-2021, being a by-law to set bi-monthly water and sewer rates for the Glen Walter and Lancaster/South Lancaster Areas, annual rates for the Kennedy Redwood Estates and Green Valley Areas and to consolidate impose fees in the Township of South Glengarry be read a first, second and third time, passed, signed and sealed in open council this 20th day of December, 2021.

BE IT RESOLVED THAT Staff Report 172-2021 be received and that the Council of the Township of South Glengarry authorize the buy-out of the three leased pickup trucks for $78,000 plus HST from Roy’s Chevrolet Buick GMC Inc. from the 2021 Budget; and furthermore that the Mayor and Clerk be authorized to sign any relevant documents.

BE IT RESOLVED THAT Staff Report 173-2021 be received and that By-law 103-2021, being a by-law to appoint an Inspector and By-law Enforcement Officer for the Township of South Glengarry be read a first, second and third time, passed signed and sealed in open council this 20th day of December, 2021.

BE IT RESOLVED THAT Staff Report 174-2021 be received and By-law 104-2021, being a by-law to constitute and appoint all members of Council to the Committee of Adjustment for the Township of South Glengarry for the year 2022 be read a first, second and third time, passed, signed and sealed in open council this 20th day of December, 2021.

BE IT RESOLVED THAT Staff Report 175-2021 be received and that the Council of the Township of South Glengarry declare approximately 270 square metres of Township-owned property as surplus, which is legally described as Part of Block C, Registered Plan 26, located west of 1 Victoria Street and north of the Lancaster water tower.

BE IT RESOLVED THAT Staff Report 176-2021 be received and that the Council of the Township of South Glengarry direct Administration to not accept the land for parkland purposes as per the subdivision approval, request cash in lieu of parkland from the developer and permit the developer to create lots for the subject property known as Summerstown Estates Subdivision Phase II, legally described as Part of Lot 14, Concession 1 Front, Registered Plan 14M13, Block 23, former Township of Charlottenburgh, now in the Township of South Glengarry, County of Glengarry.

BE IT RESOLVED THAT Staff Report 177-2021 be received and that By-law 107-2021 being a By-law to close the Section of Sidewalk on the east side of Warren Street in the hamlet of Williamstown for the winter season be read a first, second and third time, passed, signed and sealed in open council this 20th Day of December 2021.

BE IT RESOLVED THAT Council convene to Closed Session at 9:01 pm to discuss the following item(s) under Section 239 (2) of The Municipal Act S.O. 2001: (2) a meeting or part of a meeting may be closed to the public if the subject matter being considered is: (b) personal matters about an identifiable individual Specifically: performance appraisal Verbal update – identifiable individual (f) advice that is subject to solicitor-client privilege Specifically: legal advice (h) information supplied in confidence by another level of government Specifically: confidential information supplied by province

BE IT RESOLVED THAT CAO Tim Mills be appointed Acting Clerk for the items in Closed Session related to personal matters about an identifiable individual.

BE IT RESOLVED THAT Council rise and reconvene into open session at 10:09 pm without reporting.

BE IT RESOLVED THAT Council direct Administration to carry out all actions as specified in the Closed Session Minutes.

BE IT RESOLVED THAT By-law 106-2021, being a by-law to adopt, confirm and ratify matters dealt with by resolution be read a first, second and third time, passed, signed and sealed in open council this 20th day of December, 2021.

BE IT RESOLVED THAT the Council of the Township of South Glengarry adjourn to the call of the chair at 10:10 pm.